hi everybody uh thank you for joining us today we are live from the studio in F and we're in English today and uh today's topic is uh the M365 or Microsoft 365 co-pilot and with me today I have L my great colleague yeah hi everyone uh to all Danes watching and all our customers from the other regions within fellow mind we have very much looked forward to this broadcast and uh yeah we are doing it in English as you have heard by now and yeah I look very much forward to spending the next 30 minutes on this very important and uh interesting new topic Microsoft 365 co-pilot yeah let's uh let's present ourselves finally it's here right Lessa yeah uh so I am the AI program lead of fellow mind Denmark and uh currently we are running a lot of uh projects and engagements on on the whole AI uh topic and of course also on this very interesting topic and I'm working in our product uh Department interactive so we do uh Microsoft 365 internet based on SharePoint we do learning we do governance tools for the Microsoft teams application so we know Microsoft 365 and all the apps and possibilities in there quite well uh yeah let's if you're watching from livestorm please uh use the questions yeah uh for if you have any technical issues and what what not and also the chat we're watching it as we go today yeah uh we do hear that there might be bad sound or very low sound we are aware of that we will do our best to speak clearly and hopefully also uh we'll be able to make it uh better uh yeah we have half an eye on the chat I'm pointing down here because that's where it is uh this broadcast we are hosting here today is a part of a series we have a presentation here where you can see the overview of the different um uh elements in this in this broadcast series uh episode one was last week that was our colleague mikoni from Finland and our colleague from Denmark Henri Kim chenson I would just strongly urge you to like go rewatch that on YouTube if you want an introduction to the AI Basics what why and how I think I learned a lot from seeing it let's not talk too much about today but the next three weeks and there might be more episodes in the future there are several other very very good and and inspiring uh broadcasts on this AI om AI use cases and I would like to emphasize one in particular on the 16th of November we have a Microsoft ignite session live from ignite and it's the place to watch uh news uh from Redmont or from Microsoft so yeah go sign up for that one if you know a colleague or have somebody in your network that should also be watching these uh please just uh allocate them towards uh this Channel and we'll keep them updated on these interesting topics yeah so that was kind of the the basics the introduction so what what should we spend the next we going today yeah the next 299 minutes uh we have these four elements uh what is co-pilot for Microsoft 365 the de a demonstration on how it works in in Daily work practices uh then we would like to discuss what value it can create and then we have something about cost and license requirements and in the end we also have some proposals but let's just jump right into it yeah so uh to begin with we're just GNA talk about what is the co-pilot Microsoft 365 yeah and I would like to start by saying a lot of people mention AI mhm a lot of people mention co-pilot but it's it is actually co-pilots so it's not just a co-pilot or the co-pilot but it's the Microsoft 365 co-pilot and we also Us in fellow mine should really emphasize in saying this message very clear because there are a minimum of six co-pilots within the Microsoft stack there is Dynamics 365 co-pilot for those of you who use CRM Dynamics there is co-pilot in power apps there is in GitHub there is in Windows soon in everyone's PC and there is some a Microsoft security co-pilot which is not on the market yet but it is coming so uh today we scop this session on the Microsoft 365 co-pilot since it was launched exactly one week ago and we have had access to it for a little more than one week yeah let's uh move on to to the next slide here this is a small uh a small illustration of what it actually is or what it exists of we have like a large language model you know this from jat gbt open Ai and you have you might have played around with that for the last uh 12 or 14 months then what differentiates this from the Open chat gbt experience is that the Microsoft graph it's actually your data in your tenant and what do I mean by that your tenant that is the Microsoft 365 some of you still call it uh Office 365 it's basically all your business data and then there is the Microsoft 365 app we'll get back to that and on top of that it can also ask the internet for input on on this be aware that now I will present a bit more detailed slide on how it works but I think we should not spend too much time with it but it's just to give you some kind of frame around this uh system and how it works yeah cuz we've pulled up this slide earlier also but yeah please yeah yeah basically in the top left corner you have the productivity apps you use today office uh Outlook teams word excel and those apps and when you prompt in those apps when you implement or acquire a co-pilot well you ask a co-pilot system and then it goes down and ask the graph the graph we could roughly translate to all the data within your company so I could ask my co-pilot that is kind of my assistant at work what kind of meetings do I have with panila tomorrow and it knows Outlook it knows my colleague panel and it can give me a good uh introduction to that topic so that's basically what it does then it gives me a reply it it replies in the same language as the open AI or the chat gpts it uses the large language model and maybe this is the big the big new thing we can actually talk to a machine or a computer or a program or a calendar like we would talk to a person so there is a lot of details one thing to highlight might be uh uh security uh there is a lot of security elements in this so it's very secure uh and then I mentioned one thing a user prompt and we'll get back to this prompting in a few minutes the slide here it has a lot of details we will email it to all of you uh and we would also be happy to go through it with you in a in a call uh H during during the winter so you don't have to have learned everything from now there is a lot of important but uh could we try to demonstrate how it works maybe yes yeah the exciting time let's try to uh to to demonstrate yeah maybe before uh co-pilot and the Microsoft 365 Co pilot is built into a lot of apps and here is a presentation of uh of where they are um yeah and what where we can show you uh they exist now is word excel PowerPoint it's also teams I will start by that it's Outlook and then there is this well new to many the loop component you can actually also find it in whiteboard and over time it will be embedded or built into more of the Microsoft but I think let's start to try a demonstration with showing uh how it could work in teams meetings yeah yeah and now now we are honestly trying to demo we are we a bit tense here in the studio because uh yeah now the the rubber hits the road but uh here on this uh screen I am in a normal uh teams uh calendar not Outlook but teams and I have this meeting and AI BS it was last week I I could not participate but I would like to figure out what happened in this uh meeting M my colleagues they they uh transcribed the meeting in the right language and that means that Me by having co-pilot I can actually go and prompt with this meeting in the past so here I select the recap function in teams and the co-pilot I'm not totally convinced that this what I showed you here is the exact user interface in the future but for now this is how to find it until now everything is just like any other meeting but now down here I have a prompt and a prompt input build and here I can ask it to please recap the meeting for Me Maybe This is what I would ask a colleague or an assistant but since I don't have an assistant and my colleagues uh might be busy I just ask my co-pilot to recap this meeting M and now it is generating a response and all the different steps from the previous slide it is going through that and now here it actually recap the meeting I can scroll up here this meeting was about etc etc etc it has added bullets and this is actually quite good and it didn't cost me more than 30 seconds 1 minute to produce this I can even go further because down here it's should it suggests what I what might what might be Irrelevant for me as well so I could ask it to list action items when I click here it simply creates another prompt in the same meeting from the past so okay good meeting I read the recap but what what kind of action items was decided upon yep so if you go on holiday or if you're away for a few days and you miss a meeting exactly then you can easily catch up by using some of these features and save some time and also save other people's time maybe exactly so this is actually if if I go back to the screen here this is kind of the basics of what it does it's a personal assistant to me it makes me more productive maybe I don't have to rely on a colleague who's friendly over the water cooler and tell me what about the meeting they are BAS doing other things and I can kind of prompt it myself the key elements here is it's a teams meeting I have a co-pilot license and then I have used this prompt feature down down below uh and I don't want to show you more different examples here but I can just pop up this uh prompt suggest suggestion and then okay it recap the meeting I've done that I could also what questions are unresolved should it generate meeting notes from for me or suggest further actions so it actually can do a lot of things to me and I could even uh give it my own ideas uh how was the atmosphere in this meeting Etc it cannot answer everything but it can uh propose something that is quite good so in all of the The Prompt interfaces that you have in co-pilot you have this little suggestion box exactly so you don't have to come up with all the prompts yourself you you also actually get some help from co-piloted exactly we can say prompting is like a new language we should learn but it helps us uh move along so so that is kind of the first uh demo that we would like to to Showcase you and this is actually based on what we have experienced works and what creates value from our own daily work routines everyone has meetings then I also know that you have a and it's my turn to to try and drum roll here yeah to try and um and demo something so and I'm going to look at co-pilot in Excel so I've pulled up some Financial sample data it this is uh and I'm going to find my co pallot within Exel and see what I can what I can do with it so let's just it always it just starts by by this introduction but let's see here because I have of course just prepared some small prompts let's see what it does now I'm trying to ask it to clear the format uh from all the columns Works hope it did and if you noticed it actually cleared the currency formatting from every single column uh and that was an easy way for me to just uh interact with my Excel sheet here so let's uh let's see if we can put the currency back again we're going to format with uh the currency here and uh let's see what it does luckily it did what I expected and if you notice it only actually formats the places where where we have numbers so it doesn't format uh all the other columns that are not relevant so the intelligence is is is pulled into Excel and IT it differentiates the different columns between each other so that's really uh great another thing that I could just pull up rather quickly is let's just uh have have it highlight something for me so let's see that let's say that I would do this every month in the same way on a on an Excel sheet then I would have like uh a library of prompts that I would go through every time and uh and just do these things rather quickly on my uh data so so now I asked it to highlight and bold and and format uh the top 10 uh figures of May and it just pulled these up and made them red and bold yeah yeah yeah so so it's really simple to actually start playing around with your data in Excel also and you can do lots of stuff so so the same that that you showed the prompt examples you also get in your Excel so you're a you get a head start yeah uh I think it's it's very important that you understand and respect these prompting but I would also say we get quite good help and things I have a a last demo uh where again it's something not the art of the possible but actually something from my daily work life that creates value uh so now here I move into uh my Outlook uh client I'm using this new outlook uh and I have a dialogue with um Alex Wilbur and it's a long dialogue we do not have a team chat enabled maybe we should have because it's a lot of messages and for me it's actually very difficult to figure out where what has been decided Etc but again co-pilot comes to the rescue maybe think you have been on holiday or you have a lot of emails and a lot of email trads so here again I simply ask for a summary by co-pilot and it actually suggests for me and then in a matter of seconds it gives me this summary kind of like the meeting recap but this time uh within uh This Thread it's very very excellent I I really like this feature uh I've read the uh the summary it's good I can even rate it and give feedback to to the co-pilot system and Microsoft but what I would like to do is actually write an write a reply to Alex here and here down below I can uh again Ask co-pilot not to reply but give me a suggestion to a reply and again it kind of knows what the dialogue is about there is something about websites it it actually suggests these uh uh actions uh but I would like to add my own again prompt here now I write please write a positive reply and ask for a meeting end of next week because that's kind of the outcome of what I would like to reply to Alex but now co-pilots generates a response hi Alex thanks for your email it looks a bit like more an email and not a short message that I I wrote here say okay this looks good I will keep it I have not sent anything yet but here I get a suggestion and I can of course edit it before I send it so in a matter of minutes not seconds but I have had the help of co-pilot my personal assistant uh to summary this threat and I've even added a a reply so now I'll send this to Alex and yeah I just happy happy going on with the the remaining parts of my tasks so again this is something email repl reply eyes and coming through threats figuring out what what is uh the most important thing this that's something my new personal assistant here can help with and that's kind of very very value Crea I really like these we could go on and go through so many PowerPoint word Etc but I guess you get the the picture it knows our data it knows our context and it gives us this prompt interface uh within the tools we use every day this is not something new but it's a new way to learn how to do something I have done many many times the years yeah and have you thought about how it's going to like what are the best examples in your work that that you that you use on a daily basis because now we've had copal for some time here in fil mind yeah I I think especially the meeting uh Recaps it's something we know we should do it but we are busy and we maybe don't have a few minutes in the in the beginning to kind of figure out who should do it and then someone says I'll do it because then we can move on but they actually don't have time to do it so so that's kind of something it's best practice to do and now co-pilot can do 95% of of of the work it's all the busy work or routine work that that I think co-pilot can help us just move on more easily yeah and that brings us to like the uh the bullet on our agenda talking about what kind of value this can create yeah uh because there is a price with this but let's start with the value it can create uh the the first message here I think ER is is kind of important it's an assistant at work so I would not say everything you would consider ask an assistant to do but kind of look at the Microsoft 365 co-pilot as an assistant you can give it you can give it tasks but not like very creative or task that are difficult to solve in the right way but kind of routine work please give a meeting recap please write a positive message please create a PowerPoint presentation on this topic or based on this document uh please do this with this data in the Excel sheet like things you could ask others to do and where you kind of know what the end result should be that's what uh that's where it can help from day one I would say yeah um but we could also talk about values in different ways uh we we have some uh some data here um this is based on research on some of the co-pilots that have already been out there for a few uh years and now you you will remember that it's uh important to say co-pilots yeah co-pilots are different things but uh but those who who have worked in an environment with one type of co-pilot they say that 88% are more productive uh 74 % can focus more on doing satisfying work and 77% can spend less time searching for information or examples uh this is very very basic uh good measures uh we also have uh some different kind of values these are not based on Direct feedback from working with Microsoft 365 co-pilot because it's very new but this is from a survey called the work Trend index where more than 30 more than 30,000 people have been asked what they expect from Ai and assistance uh that are powered by Ai and the majority 31% think it can increase employee productivity and I think we have already shown that uh and then again there is this a lot of people believe that AI tools with AI features embedded can help employees uh do repetitive mundane task more easily or more with a better quality uh we could go through a lot of these different values but uh I guess you get the picture from this and as as we mentioned earlier we will also email this slides the here do we have anything to add here up any yeah I was just thinking yeah because all of like repetitive tasks and all like mundane tasks like creating a summary or summing up something into bullets or finding out what can what can uh be an interesting topic to share in term in within this area all of these like quick tasks they should be can often actually end up taking some time but now they're back to being quick tasks that shouldn't take up too much of your time and and and I think that's really nice and and helpful at least for me to to use this uh this co-pilot product daily I I think tasks where I know the end result then I can skip steps or have assistance in certain steps so okay I know this word document should have four pages I kind of know the structure I know when when it's okay when I see it and then I can just uh prompt it until I get the end result and it is actually faster for me getting to that end result yeah yeah and sometimes you look at other people's material and you just need to get an overview of what is this all about and maybe you don't have the time to like read read through 50 pdf Pages or Word document and then you can also use just a simple prompt to to recap yeah exactly so but this is not completely free most of you who have joined the session kind of know it but let's go through the cost and license requirement and we also have a question from the audience oh great who kind of goes into that but let's start with the cost and license requirement look at that and and this it is it is important to emphasize this is as of now first of uh November 2023 it might change it some parts are likely to change I don't think the price per user per month will change but uh yeah let's get back to that so for now it's for Enterprise customers so those with an Enterprise agreement typically more than 500 uh employees of 500 Microsoft 365 licenses uh and then you also need to buy or be willing to buy 300 licenses to Microsoft 365 upfront and the third step in this those that you give the this extra license need an E3 or an E5 license today they typically have that when they have an Enterprise agreement but this also means it's a quite big step to kind of uh implement this uh add-on tool in your Microsoft 365 uh environment the price per use of a month $30 us uh and yeah that's just what it takes and there are some small other things that you that you need like requirements that you need to have in place in order to get the full the best experience also so of course you you need to have uh utilized uh multiple workloads also from the Microsoft 365 Universe such as SharePoint and one drive and and all of these things the more the merrier actually yeah you can say your company knowledge should be in the cloud and then you can have this assistant that can help you work faster smarter more produ the clouding yeah yeah then we have Mort who asks if we know when Microsoft will open up for uh smaller organizations that do not have this ENT Enterprise agreement uh we don't know uh we know that it will happen are you are you biting your tongue yeah kind of we know it will happen uh so that that's probably the main uh story here it will happen and and but and the reason we know this is also because Microsoft are pushing some products towards uh CS customers or small medium uh businesses that uh to get ready so so you can you can start getting ready or you can say okay when it comes we would like to to get ready and and there are things in the market to to to start getting ready yeah we also have some slides with things that we propose uh and and maybe that is also part of the get ready elements but let's go to what we suggest as next steps and then mon I hope you kind of send that we we don't know and we what but what we expect yeah so there is this uh the different steps towards Microsoft 365 co-pilot would you emphasize an element or two so what we created just for for the easiness of it is kind of a a Stairway that you can take towards uh enabling the whole Microsoft 365 in your organization so what we recommend is that you do some preparation work first and if you for example currently do not or if you're not eligible for 300 seats and all of this then then you can start by using the Bing chat for Enterprises really good at getting people started with the whole prompting and uh also that can look into your PDFs and everything that you actually run from a um uh from a yeah browser so so that's really smart so start looking at these things that are already there and that you can uh that you can get your hands on already and then move into more security and data protection dialogue uh also indexing look a little bit into how how is that looking currently on your tenant and then of course prepare pilot it's a good thing to to maybe be a little bit uh boring in terms of rolling this out but just just to make sure that the Microsoft 365 co-pilot is working as intended so do you have your your data secured in in the good manner then then uh then you're ready to start piloting and also start testing this finding the good use cases because uh everybody in the organization is going to want to know what are the good use cases for them once they uh they move into co-pilot so so um yeah I think this L is actually good and yeah very good advice to start with what you can do now yeah and you can also say if people in your organization are kind of against prompting and being chat Enterprise then you might not be ready and you can work on that work of uh workstream so to say we also have a process uh let's not go into details but this is kind of a proposal of where you could create a project with our help in in a few weeks from initial dialogue until roll out so I would just say reach out to us if you would like to go through what we recommend and we could also help you create a timeline and currently we're already booking these for the next half years uh like for for first half 24 because people want to get ready when it when it's available for for smaller and mediumsized businesses yeah all right so yeah so that was kind of what we had prepared on the Microsoft 365 uh co-pilot but AI is a lot more than just the Microsoft 365 co-pilot and also the other co-pilot so I would just once again recommend that you look at these uh episodes coming in the next week uh find them on fellow mind websites uh use English uh for these series there is a language selector on the page and then I would say contact panel and I uh if you have anything you are interested in related to Microsoft 365 co-pilot whether or not you are in Denmark or not please reach out our contact details are here and you're also very welcome to reach out to us if you have questions on other parts of uh artificial in intelligence uh a Services all of this yeah yeah we are we open to to all of these dialogues and you can say the Microsoft 365 co-pilot is a big topet topic now it's very hot and it was just released but it's just a fraction of all the AI possibilities that uh you can Implement within your organization on your existing data so true don't don't hesitate to reach out to us no for sure I think for for us now pan that was half an hour that was half an hour it's always uh uh a speedy Pace down here in the stud thank you all fellows and those we work with who took your time to to watch this and hope to talk to you in the future for sure thank you very much bye